Chairing Skills – an informal workshop

Meetings and Meetings procedure – A framework for a One Hour Session


Topics/ideas which might come up and which would need to be covered

  • How are decisions made at meetings
  • What does ‘move the question be put’ – actually mean
  • Sometimes its better to have a free form discussion rather than a motion lead debate
  • What does ‘Move next business’ actually mean
  • What’s the difference between Chairing and Facilitating
  • Why are ‘Points of Order’ allowed
  • In a motion led debate how should amendments be handled
  • What is a standing order
  • Some people love formality in meetings and some people hate it – how can we make sure the meetings are enjoyed by all participants
  • When a vote is taken there are people who are FOR the motion and those who are AGAINST – what is the third category


Initial DRAFT for a one hour session – say for a branch committee


  1. Activity about – What are meetings for? And the different types of meeting in the Branch and the rest of the union (15mins) – eg they may discuss the following types of meeting and the differences between them
    1. Small group (Branch Officer Team) (Members and a Steward)
    2. Branch Committee
    3. Branch AGM
    4. Regional Council
    5. Regional service Group
    6. National Delegate Conference
  2. Activity about the role of the chair and the people at the meeting – Belief Questionnaire  (15 Mins) eg  How far to you agree with
    1. The Chair must keep the business moving within the time allowed
    2. Its up to each meeting present at the meeting to ensure the rules of debate are adhered to
    3. The Chairs role is to stop in appropriate language and behaviour
    4. The chair must make sure everyone understands what they are voting on before the vote is taken – etc etc
  3. A set of TERM cards and a set of DEFINITION cards – match the the term to the definition (15 Mins)
  4. Quizz to finish (15 mins)